Administrative Specialist (FW1565-AK-001)

Anchorage, AK
Anchorage, AK
20.00 Hourly
20.00  Hourly
Monday - Friday, Days
Administrative Specialist (FW1565-AK-001)
ID: FW1565-AK-001 Location: Anchorage Program: FWS  
Wage/Hr: $20.00 Hours/Week: 24 hours/week; Estimated 528 total hours Minimum Age: 55  

The Fish and Wildlife Service Experienced Services Program was established to create a unique partnership to help solve the workforce issues facing government agencies. The Fish and Wildlife ESP connects experienced workers (age 55+) to the Fish and Wildlife Service to provide scientific, technical, and administrative services in support of the Fish and Wildlife Service priority multiple-use related programs and authorities. The experienced workers participating in the Program are referred to as Enrollee and are not employees of FWS or National Experienced Workforce Solutions (NEW Solutions). NEW Solutions is the ESP Non-governmental organization (NGO) responsible for administrative aspects of the Program, and the Enrollees work under Fish and Wildlife Service direction to assist the Agency staff in carrying out the Fish and Wildlife Service mission. Fish and Wildlife Service ESP Enrollees benefit from the opportunity to keep technical skills current, to access new training opportunities, to engage in gainful project-based positions, and to undertake meaningful tasks using their experience and talent to contribute to the environment, the national economy and their own financial security. Background security investigation may be required prior to start date. Location, hours and hourly pay are noted in this position description. FWS ESP positions are meant to provide temporary, project-based support. This position is currently funded for approximately 528 hours at 24 hours per week minimum during peak season. (this is subject to change based on budget and other factors). The Enrollee must live within commutable distance to Anchorage Alaska.


Minimum of 5 year(s) of experience in Office administration OR HS/GED Degree in No specific degree required.

  • Experience required with Windows, MS Word, MS Excel, MS PowerPoint, MS SharePoint, MS Teams, MS Outlook
  • MS Office: Word, Excel, PowerPoint, SharePoint, Teams, outlook

Provide administrative support to the AK Regional Aviation Management Program.

  • Office support: safety equipment inventory and distribution, travel support, credit card reconciliation and review, manage recurring billing and group accounts, purchase and receiving of goods and services, time and attendance, property management, GSA vehicle reporting, dictation/editing/distribution of meeting notes, inventory or non-reportable equipment tracking systems, update Sharepoint site/MS Teams sites/distribution lists, editing and formatting documents, assist with management of regional pilot flight calendar, entering flight time into AURM.   66%
  • Correspondence: Review incoming correspondence, reports, and work requests to determine suspense requirements and proper routing. Operate suspense system to monitor and control timely input and completion. Report problems of meeting suspense requirements and request extensions or advise of delays.   20%
  • Reception: Serve as point of contact for visitors and telephone callers. Refer visitor/caller to requested person or function or determines the person appropriate to handle the contact.   14%

  • Travel Requirements: Local travel to post office and other work duties.
  • Government Vehicle Training: Enrollee may use GOV or POV for trips to the Post Office and other work duties. DOI Defensive Driving Course required.
  • Physical requirements: Most work done in an indoor office setting. Some standing, lifting, and bending required. Ability to lift 40 lbs required.

NEW Solutions is committed to promoting equal opportunity and to an environment free from discrimination and harassment in any form administering Experienced Worker Programs under cooperative agreements with federal agencies. It is NEW Solutions' policy to comply with all applicable laws that provide equal opportunity and to prohibit unlawful discrimination in enrolling participants in the federal programs.